We have been struggling with what to include in a Business Requirements Document concerning reports. Because our BRD is more or less a contract between the client and our IT department, the greater the detail in this document the longer the time to obtain signoff. There are always modifications that are deemed necessary before signoff can happen. Often these modifications have technical impacts on design and development. I'm looking for suggestions on what to include and what not to include in the Reports section of the BRD. Comments are welcome.
Our current document includes the following:
7.1.1 Report Name
§ In addition to a description of the report and its purpose, include…
§ Recipient information maps – who gets what information (need to know, should know, wants to know)
§ Business rules that govern output generation – who, what, where, when, why, how much
7.1.1.1 Description
7.1.1.2 Frequency
7.1.1.3 Selection Criteria (parameters used to select data for inclusion in the report)
7.1.1.4 Fields
7.1.1.5 Sort Order
·Which fields should be available for sorting?
7.1.1.6 Extraordinary Calculations
·Only include unusual calculations here. Detailed calculations will appear in the Design Specifications Document.