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» Visio-based BPMN Model for Accounts Payable

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(7235 Views) (4 Comments)
Posted by: derweeks on Friday, April 08, 2011
Categories: xxx> PDF, xxx> Visio Stencil, Agile Methods, Domain Modeling, Business Process Management (BPM), Business Process Modeling Notation (BPMN), Vertical Domain or Industry

A Jump-Start on BPMN Modeling

BPMN is the standard for business process modeling, but business analysts are frequently at a loss for where to begin their process modeling efforts. To help jump-start BPMN process modeling and analysis efforts, we are supplying a set of pre-built models and simulations for popular processes. These models were built through real-world process improvement engagements. These models are not expected to match your organization’s own processes, but should help you get a head start on your modeling and process improvement efforts. To help you better understand the models, simulation results, and improvement reports, a companion guide (.pdf) is offered in the .zip file to provide a summary of the business situation that established their creation.

More About the Accounts Payable Situation

Acme Inc. is a medium-sized company with just under 1,000 employees. Today, they employ three accounts payable clerks and one accounts payable supervisor. Each day the AP organization receives around 240 invoices and receipts from their internal purchasing and payment processes. Most invoices are paid automatically by the ERP system at Acme Inc., however there are a significant number of exceptions that the accounts payable clerks and supervisor must handle. Of the total invoices handled by the ERP system, an average of 22% are kicked out to the AP clerks for exception handling.

Summarizing the situation at Acme Inc.:

» 78% of AP transactions are processed without exception by the ERP system

» 5% of AP transactions go to clerks due to receiving an invoice or receipt that is not known to the system

» 10% of AP transactions go to clerks because the invoice or receipt does not arrive within 5 business days

» 7% of AP transactions go to clerks because of QA errors such as a mismatch between receipt and invoice

Following process discovery, the Business Analyst created a model of the current process. What-if scenarios were used by the Business Process Analyst to compare process improvement alternatives.

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Comments

By derweeks @ Tuesday, April 12, 2011 8:58 AM

We seem to have hit on something of interest. Our HR BPMN template has over 2000 views, and in the first 48 hours, the Accounts Payable and Loan Processing templates have over 300 views.

We have more Visio-based BPMN templates available. Would you like us to post more here? Is there a way we can improve the templates for your use?

By filbind @ Tuesday, April 12, 2011 10:19 AM

Yes - I think we all appreciate the examples. Why reinvent the wheel? And thanks!

By heki @ Wednesday, July 27, 2011 3:03 AM

This is Very helpfull.. Thanks

By Micbu @ Thursday, April 04, 2013 11:45 AM

Having additional templates would be great. As was already stated, why reinvent the wheel?

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Business Analysis Templates & Aides for the Business Analyst

Join the Premier Community for Business Analysts, Business Process Professionals, Systems Analysts, Data Analysts, and more…

Business Analysis Templates & Aides for the Business Analyst

Join the Premier Community for
Business Analysts, Business Process Professionals,
Systems Analysts, Data Analysts, and more…